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Library Collection Development Program
It is the mission of the Library to provide information resources
and services of the highest quality to support and enhance the University's
academic, cultural, human service, and research programs. The policies
guiding collection development are contained in the McConnell
Library Collection Development Policy.
The responsibility for the development of the library collection and the expenditure of the collections budget rests with the library faculty. However, the expertise and input of teaching faculty are critical to this effort. Each member of the
library faculty serves as a liaison to one or more academic departments
or programs, and each department and interdisciplinary program
designates a faculty member to serve as the departmental (or program)
library liaison. Requests for library materials are sent to your
department/program liaison, who in turn, will forward the requests
to the library faculty liaison. This librarian will review the requests
and approve them for ordering by the acquisitions staff of the library.
In addition, this librarian is available to interpret collection
development and acquisitions policies and procedures and to serve
as a point of contact for questions regarding orders, collection
development, or fund balances. A list
of liaisons by department
is available on the library's web page.
For general questions on collection
development, please contact Gerald Gordon, Collection Development
Librarian, at 831-6140, or e-mail at:
ggordon@radford.edu.
Funds
A portion of the library materials budget is allocated by academic department, to support the purchase of new materials requested by teaching faculty and library faculty. The allocation formula
includes such factors as number of undergraduate and graduate majors,
number of undergraduate and graduate credit hours, and the average
cost of materials in the discipline. Interdisciplinary
minor programs
are also allocated a set amount each year.
The allocation to each department or interdisciplinary program
is represented by a four-letter fund code. The fund
code for each department is included on the liaison list. This
code is not related to the department's budget code as the funds
are part of the library budget. The department/program library liaison
and the department chairperson are notified of the department or
program allocation at the beginning of the academic year. Periodically,
library faculty liaisons will issue fund reports to the department/program
liaison showing the amount ordered and fund balance.
The funds allocated for departmental/program requests may be used
for ordering:
- books
- nonprint materials
- and standing order continuations (serial publications that
are published annually or less frequently, or sets published over
a period of time).
Periodicals (i.e., journals or magazines published in several issues
a year) are not charged against the funds allocated to the departments,
but against a single library fund for periodical subscriptions.
For more information on collection policies for various formats
and categories of material, see the Collection
Development Policy.
Deadlines:
Please submit requests for print and nonprint monographic materials
so that
- 50% of allocation is used by December 1
- 100% of allocation is used by April 1
The library faculty liaison
will also select materials using the funds allocated to departments
and interdisciplinary programs to meet the deadlines for spending.
Please submit requests for 10-15% over the amount of the balance, to allow for cancellations, publications not yet available, and requests for titles already
held.
Why the December 1 goal? When orders are submitted
regularly and not put off until spring, it is more likely that the
library can obtain recently published materials. Publishers
no longer print large runs of scholarly titles, so early ordering
can mean the difference between receiving the title or being notified
that it is "out of stock" or "out of print." Often,
there may not be enough demand for the publisher to print additional
copies after the first run. And, of course, the earlier a
title is ordered, the sooner it can be made available to students
and faculty.
Why the April 1 deadline? All titles to be paid
for using the current year's funds have to be received by the last week in May. It takes more time to verify and process the
larger volume of orders in spring semester, so receiving order requests
by this target date allows time for verifying and processing
orders, and adequate time to receive them after orders are placed.
The later in the spring that orders are sent to our materials vendors,
the higher the chance the order will carry over to the next fiscal
year.
Order requests may be submitted throughout the year; however, those
received after funds are expended will be held until the next fiscal
year.
Books, Videos, DVDs, CDs, and other Monographs
Approval Plan
- The library will acquire a portion of its new books in an approval plan. Automatic shipments of books will be received every two weeks and will be reviewed by the librarian liaison or the department faculty liaison. Only newly published works that match a detailed profile we have set up with our primary bookseller, YBP Library Services, will be sent. In the profile, we may define subjects using the Library of Congress classification, either in broad categories or down to fine topics. We also may use parameters such as content level, type and format of publication, publisher, etc., to exclude or include books. This ensures that appropriate books will be received. We may return books after review; however, our goal is to return no more than 5%-10% of the books received. The approval plan profile is flexible and can be adjusted as needed.
- The approval plan allows the library to acquire part of our new books as soon as they are published. However, you will still have the opportunity and funding to select additional books and nonprint materials.
Online New Book Notifications (Gobi Notifications)
Faculty may receive an email alert of newly published books from our primary bookseller, YBP Library Services. These are called Gobi Notifications. GOBI is the name of the automated system at YBP Library Services. The email will either include the notifications in the email, in an attachment, or will provide a link to a report of new books, depending upon which option the department liaison chooses. These reports are generated from our approval plan profile, where we have identified subjects, academic levels, and formats that are suitable for Radford's curriculum. The books in these online notifications will not duplicate those received in the approval shipments. They may be high quality books, either less essential for our library or in subject areas where we want to be very selective.
If you receive these reports, please refer to the instructions for Gobi Notifications .
Photocopies and Printouts
You may submit photocopies or print-outs of citations that you find in catalogs, professional journals, or web sites. Please add your library fund code and your name. When their are multiple listings on a printout, please be sure to mark the items you are recommending clearly.
Online Request Form:
- Using your web browser, go to: http://lib.radford.edu/Collection_Development/buyabook.asp
- Choose Teaching Faculty
- Select your Department or Interdisciplinary Program from the
pull-down menu.
- Enter your password. If you do not know your password,
contact your library faculty liaison
or Gerald Gordon,
Collection Development Librarian.
- Then click on either Book or Nonprint.
- If you are submitting a number of requests from the same publisher
you may fill in the publisher information in the "optional default
values" section. This will cause this information to carry
forward to each request.
- Click on Submit. You will then see a form to supply information
about the title you are requesting.
- To expedite approval and processing of your requests, please
supply as much information as possible.
- For nonprint, be sure to select the appropriate format (VHS,
DVD, CD, etc.) from the pull-down menu.
- Online purchase requests go automatically to your library faculty
liaison for review and approval.
Choice Review
Cards
Global Books In Print (online)
- Global Books In Print is available via the Internet as a resource in verifying in-print printed material on a subject and for finding cost, ISBN numbers, and other bibliographic details. Provided by the state-funded VIVA consortium, Global Books In Print may be accessed from the library web pages or by searching the title in the online catalog. Reviews for many titles are also included.
- Printouts or e-mailed citations from Global Books in Print may be submitted as order requests. Please add the fund code, priority, and requestor's name.
Blank Request Cards
You may still fill out 3"x5" request cards for books and nonprint media. Use a white card for books and green for nonprint. Print legibly, including as much information as you have
available.
Write the fund code and your name
in the blocks at the bottom of the card.
Send the card(s) to your library faculty
liaison.
Subscriptions to Periodicals (Journals, Newspapers,
Databases, etc.)
Periodical subscriptions must be considered very carefully
because they require a commitment of funds each year.
However, the library acknowledges that the scope of university programs
change over time and new periodical literature is required to support
them. The library will attempt to provide funds for new periodical
subscriptions each year either through budget increases, when it is able realize cost savings from
group purchases by VIVA, the Virtual Library of Virginia,
or from cost savings from ongoing evaluations of exisiting periodical subscriptions. VIVA is a state-funded consortium of state universities and colleges.
- To request a subscription to a periodical (i.e., a journal
or magazine issued two or more times per year):
- go to the Online
Request Form; after inputting department and password,
select "Periodical",
- or send an email request to your library faculty liaison.
- Please supply as much information as you know about the periodical: Title, publisher, ISSN, frequency of publication, and subcription cost.
- Please provide an explanation of how the periodicals supports the department's curriculum or research.
- The justification provided
is an important factor in deciding which periodicals are selected.
The following factors are considered in selecting new periodicals:
- how the periodical supports the department's curriculum or research,
- its cost,
- the availability of other print or online periodicals in the same subject area,
- whether the periodical is available electronically in full-text
format (check the
Journal Finder),
- whether it is indexed in a database accessible
to the library, and
- the relative dependence on periodical versus monographic
literature in the discipline.
- If back issues of periodicals are needed, please indicate the
number of years back. Because back issues are a one-time cost,
they are charged to the department's materials allocation, like
books, if the subscription is approved.
- Requests may be submitted throughout the year; however, periodicals
are selected and subscriptions entered once a year, if funds are
available. Preferably, periodical requests for the upcoming year
should be submitted by the end of the spring semester.
- The requester will be notified whether the subscription was
approved later in fall semester.
Approval Plan - Selecting Books
- Designated faculty, usually the department library liaison, will work with the library faculty liaison to review shipments of books received on approval on a biweekly schedule. If you will be selecting books received in the appoval plan, please refer to the instructions for approval shipments.
- We will acquire a portion of our new books in an approval plan. Automatic shipments of books will be received every two weeks and will be reviewed by the librarian liaison or the department faculty liaison. Only newly published works that match a detailed profile we have set up with our primary bookseller, YBP Library Services, will be sent. In the profile, we may define subjects using the Library of Congress classification, either in broad categories or down to fine topics. We also may use parameters such as content level, type and format of publication, publisher, etc., to exclude or include books. This ensures that appropriate books will be received. We may return books after review; however, our goal is to return no more than 5%-10% of the books received. The approval plan profile is flexible and can be adjusted as needed.
- The approval plan allows the library to acquire part of our new books as soon as they are published.
Rush Orders or Notification
Upon request, the Library will provide special services to expedite a title, provide notification
when the title is cataloged, hold the item at the Circulation Desk,
or send the item to Reserves in McConnell Library or the Harvey Center.
Rush Ordering and Cataloging
- If using the online request form, click on the Rush and Notify
choices on the form and supply a note of explanation.
- Or indicate RUSH in your emailed request or on a printout.
- Rush ordering and cataloging requests should be limited to
those that are needed for immediate use. The acquisitions
staff will make every attempt to obtain the title as quickly
as possible; however, rush receipt cannot be guaranteed. When
the item is received, it will be cataloged and made available
within 24 hours.
Notifications, Holds, Reserves
- If using the online request form:
- Click on the appropriate Notify and/or Hold choice on the
form and supply a note of explanation.
- If the item is to be placed on reserve for a class, fill
in the blocks in the Course Reserve Information section.
- Or indicate NOTIFY, HOLD, or SEND TO RESERVES in your
emailed request or on a printout.
- Notifications may be requested after a title is ordered
by contacting your library faculty liaison or the acquisitions
staff.
- The Library publishes a list of
new titles
on its web site. Go to: Information & Services > What's New?
Order Records in the Online Catalog
- After an order has been placed, it is accessible through the
library's online catalog
like materials in the collection.
- You may encounter several statuses, depending on the stage
of the order.
- When orders are being placed, but not quite complete, the
online catalog will indicate:
- 1 copy UNDER CONSIDERATION.
- Once the order has been placed, but the item has not been
received, the online catalog will indicate:
- When the item is received and checked in by the acquisitions
staff, the online catalog will indicate:
- When the item has been cataloged, an item record will be
added which gives a location and call number. While the item
is awaiting further processing, the online catalog will indicate
a status of:
- TO BE LABELED, or IN PROCESS.
- Once the item has been processed and sent to be shelved,
the status will be changed to:
-
At any of the stages prior
to the item becoming "available," you may request an item by:
clicking on the "Request" button when you are looking at the online catalog record,
or by contacting the Front Desk (x5634), your library faculty liaison,
or the acquisitions/cataloging staff (x5689 or x5635).
If the work has been received, it will be given
priority treatment and placed on hold for you at the Front
Desk.
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